Achieving Value from your IT

In the previous article we highlighted the need for getting the most from the tech you have at your disposal in order to achieve the levels of efficiency needed to succeed. We also explored that the main change to the way we work is the flexibility possible, we can now work from anywhere so efficiency from our tech needs to possible from anywhere and everywhere. Some business owners have adopted different tools and ways of working, but most aren’t using them to their full potential, and others haven’t even begun their transition yet and are still using old tools that are no longer fit for purpose.

We already know the way we complete vital business functions traditionally, unfortunately; these ways of working are simply no longer good enough, they don’t offer the required levels of efficiency to make our systems sustainable in the modern world and have no way to evolve going forward. Let’s take a look at the ways we can achieve these vital business functions in the modern way.

Vital business functions – The modern way

Communication

Many of us – over 250 million people worldwide to be exact – use Microsoft Teams everyday as our choice of communicative tools, others use Zoom or a multitude of other offers, these tools have left the surplus to requirements and, in reality, very dated. VoIP is the modern replacement choice, it is a way of modernising your voice communications over the internet, rather than traditional phonelines, and you can even layer its abilities in a comfortable familiar environment (Teams for example). Microsoft Teams has become the one stop shop for all your communication need, calls, conferencing, and video can all be done in one easy to navigate place.

Collaboration

Traditional collaboration happened by sitting next to each other, or slightly more recently via Email. With apps like Microsoft Teams you can now communicate and collaborate with your team from anywhere on the globe with an internet connection. Now that remote working is the new normal for most organisations around the world, it is essential that you and your team can be in constant contact with one another, how else are you going to keep the business efficient with your team spread out in different locations?

Workflow process

Skilled staff working hours are wasted all over the world every day, they are wasted to mundane tasks that anyone could do, business owners understandably don’t want to – or aren’t able to – spend out on new members of the team for these particularly mundane functions. Technology can fill this void, with Business Process Automation (BPA) you can automate those mundane tasks and leave your tech in charge of it, allowing your skilled team to earn their skilled wages and not waste time.

Document management

Old file servers don’t allow teams to work as productively as they should be able to, because they require you to manually send documents to one another. SharePoint irradicates this completely – instead, it seamlessly integrates with the rest of your business applications. It also works effectively with your entire Microsoft Office Suite of tools – including Excel, Word, PowerPoint, and Teams – and a variety of other back-office systems – making it easy to use and thereby saving you time and money.

You must get your technological environment organised and complimentary to the way you do business, this is essential if you want to improve efficiency, cost savings, customer experience, and ultimately profits.

Achieving value from your tech

4TC take time to understand the daily challenges that your business faces. We then provide cost-effective tech solutions to these issues that will help you save time, protect vital data, and enable you and your staff to be more effective with your time management. We will ensure that your staff are using the technology at their disposal in a way that works for them, whilst making sure that they are educated on how to use it as productively as possible. Utilising your IT to its full potential is essential to guarantee that you and your business can thrive and grow into the future. If you would like to find out more on how 4TC Services can provide affordable tech management for your business, drop us an email or call us now for a full demonstration.